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4th Round of Registrations will end in
Cancellation Policy
- A Member Committee or Official Extension may replace a signed up delegate with another one, free of charge, until the 15th of May 2024 pending the approval of AI of the delegate. After this, it is up to the discretion of the CC to accept any changes to delegates’ names. After the 15th of May 2024 the CC cannot guarantee the Visa for delegates as according to section 3. Any delegates changed after this date, which are accepted, but are not able to receive a Visa in time, is the full responsibility of the MC in question.
- Any cancellation up until the 15th of May 2024 shall be free of charge. Exceptions will be made for those that communicate that are looking for funding in written manner to ILMSC, AIVP Finance and CC at the moment of registering.
- Any cancellation between the 15th of May 2024 and 30th May 2024 shall incur a cancellation fee of no more than 50% of the total delegate fees.
- Any cancellation of a delegate after the 30th May 2024, incurs a full delegate fee as cancellation.
- AI is not responsible for any losses of Member Committees or Expansions due to non-approval or delay of approval of replacement delegates.
- Delegates who were registered in 1st, 2nd and 3rd round by the 30th May 2024 have not obtained their VISA and have not informed the CC about cancellation are fully liable for the conference fee.
- Delegates who cannot attend the conference due to rejection of VISA or non-reply on their application and inform the CC between 15th May and 10th of June 2024, will be charged no more than 50% of the delegation fees.